Recommendation Letters
Academic and character reference letter templates.
Urgent Note
Hi {{cursor}},
Following up on our recent conversation about urgent note.
Here are the key details:
- [Detail 1]: [Specific information]
- [Detail 2]: [Specific information]
- [Detail 3]: [Specific information]
Please review the above and let me know if you have any questions or need additional information.
Please let me know if you have any questions or if there is anything else I can help with.
Best regardsRoutine Memo
Routine Memo
Date: {{date}}
Prepared by: {{cursor}}
Summary:
[Brief overview of routine memo]
Details:
1. [Key point or finding]
2. [Key point or finding]
3. [Key point or finding]
Action Items:
- [Action item 1] - Due: [Date]
- [Action item 2] - Due: [Date]
- [Action item 3] - Due: [Date]
Next Steps:
[Description of what happens next]
Notes:
[Additional context or considerations]Personalized Version
Hi {{cursor}},
Quick update on personalized version:
[Key information]
Let me know if you have any questions.
BestFinal Response
Final Response
Date: {{date}}
Status: [Active/Pending/Complete]
Owner: {{cursor}}
Description:
[Detailed description of final response]
Key Points:
- [Point 1]
- [Point 2]
- [Point 3]
Timeline:
- Start: [Date]
- Milestone 1: [Date]
- Completion: [Date]
Notes:
[Additional information]Updated Update
Hi {{cursor}},
Following up on our recent conversation about updated update.
Here are the key details:
- [Detail 1]: [Specific information]
- [Detail 2]: [Specific information]
- [Detail 3]: [Specific information]
Please review the above and let me know if you have any questions or need additional information.
I look forward to hearing from you. Feel free to reply to this message or schedule a call.
Best regardsRevised Template
Revised Template
Date: {{date}}
Prepared by: {{cursor}}
Summary:
[Brief overview of revised template]
Details:
1. [Key point or finding]
2. [Key point or finding]
3. [Key point or finding]
Action Items:
- [Action item 1] - Due: [Date]
- [Action item 2] - Due: [Date]
- [Action item 3] - Due: [Date]
Next Steps:
[Description of what happens next]
Notes:
[Additional context or considerations]Initial Notification
Hi {{cursor}},
Quick update on initial notification:
[Key information]
Let me know if you have any questions.
BestFollow-Up Request
Follow-Up Request
Date: {{date}}
Status: [Active/Pending/Complete]
Owner: {{cursor}}
Description:
[Detailed description of follow-up request]
Key Points:
- [Point 1]
- [Point 2]
- [Point 3]
Timeline:
- Start: [Date]
- Milestone 1: [Date]
- Completion: [Date]
Notes:
[Additional information]When to use this template
- Graduate school recommendation for a student you've taught. Standard structure (relationship context, specific strengths, comparative ranking, recommendation).
- Job reference letter for a former student or colleague applying to industry roles.
- Scholarship or fellowship recommendation with the specific criteria the program asks you to address.
Customize for your workflow
- Always ask for the student's resume and the program's selection criteria before writing. Generic letters help no one.
- Be specific with anecdotes. 'In my CS-301 class, X built Y under tight deadline' is convincing; 'X is a hard worker' is filler.
Common questions
Should I write a letter if I can't write a strong one?
Better to decline than write a tepid letter that hurts the candidate. Be honest with the student about whether you'd be the right reference.
How long should a recommendation letter be?
One page typically. Two pages for highly competitive applications where more detail matters. Three+ pages signals padding.
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