Exit Process Templates

Dear {{cursor}},

Thank you for informing us of your decision to resign from your position as [Job Title]. We acknowledge your resignation effective [Last Day].

Next steps:
- HR will schedule an exit interview
- Please complete the offboarding checklist: [Link]
- Return company equipment by [date]
- Final paycheck details: [Info]

We appreciate your contributions during your time here and wish you all the best in your next chapter.

Please do not hesitate to reach out if you have any questions about the transition.

Sincerely,
[HR Name]

Exit Interview - {{cursor}}
Date: {{date}}
Interviewer: [Name]

1. What prompted your decision to leave?
2. How would you describe your experience working here?
3. Did you feel you had the resources and support to do your job well?
4. How was your relationship with your manager?
5. Was there anything we could have done differently to retain you?
6. How would you rate the company culture?
7. Did you feel your compensation was fair?
8. Would you recommend [Company] as an employer? Why or why not?
9. What did you enjoy most about working here?
10. Do you have any suggestions for improvement?

Notes:
[Space for responses]

Offboarding Checklist - {{cursor}}
Last Day: [Date]

IT & Access:
[ ] Revoke email access
[ ] Disable VPN/remote access
[ ] Remove from Slack/Teams
[ ] Revoke [tool] access
[ ] Collect laptop and equipment
[ ] Remove from security groups

HR & Admin:
[ ] Final paycheck processed
[ ] PTO balance payout calculated
[ ] Benefits termination date confirmed
[ ] COBRA information sent
[ ] Exit interview completed

Knowledge Transfer:
[ ] Documentation updated
[ ] Key contacts transferred
[ ] Ongoing projects handed off to [Name]
[ ] Passwords/credentials rotated

Completed by: _____________ Date: _______

Team,

I wanted to let you know that {{cursor}} will be leaving [Company] on [Date] to [pursue a new opportunity/reason if shared].

[First Name] has been an incredible part of our team for [duration], and their contributions to [specific area/project] have been invaluable.

Please join me in wishing [First Name] all the best. If you would like to sign the farewell card or contribute to the team gift, please see [organizer].

Transition plan: [Brief note on who is taking over their responsibilities]

[Manager Name]

To Whom It May Concern,

I am writing to recommend {{cursor}}, who worked at [Company] as [Title] from [Start Date] to [End Date].

During their time here, [Name] demonstrated exceptional skills in [area]. Key contributions include:

- [Specific achievement]
- [Specific achievement]
- [Specific achievement]

[Name] is [positive qualities - e.g., reliable, innovative, collaborative] and was a valued member of our team.

I recommend [Name] without reservation and am confident they will be an asset to any organization.

Please feel free to contact me for additional information.

Sincerely,
[Your Name]
[Your Title]
[Company]
[Contact Information]

Hi {{cursor}},

Even though you are moving on, you will always be part of the [Company] family.

I wanted to let you know about our alumni network:
- LinkedIn group: [Link]
- Quarterly alumni events
- Job board for alumni referrals
- [Other perks]

We love staying connected with former team members and would love to have you join.

Wishing you continued success,
[Name]