📋Project Management

Change Request Templates

Scope change documentation and approval request formats.

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zpmcr1

Final Draft

Hi {{cursor}},

I wanted to bring something important to your attention regarding final draft.

Here are the key details:

- [Detail 1]: [Specific information]
- [Detail 2]: [Specific information]
- [Detail 3]: [Specific information]

Please review the above and let me know if you have any questions or need additional information.

Thank you for your time and attention. I will follow up if I do not hear back by [date].

Best regards
zpmcr2

Updated Format

Updated Format

Date: {{date}}
Prepared by: {{cursor}}

Summary:
[Brief overview of updated format]

Details:
1. [Key point or finding]
2. [Key point or finding]
3. [Key point or finding]

Action Items:
- [Action item 1] - Due: [Date]
- [Action item 2] - Due: [Date]
- [Action item 3] - Due: [Date]

Next Steps:
[Description of what happens next]

Notes:
[Additional context or considerations]
zpmcr3

Revised Notice

Hi {{cursor}},

Quick update on revised notice:

[Key information]

Let me know if you have any questions.

Best
zpmcr4

Initial Message

Initial Message

Date: {{date}}
Status: [Active/Pending/Complete]
Owner: {{cursor}}

Description:
[Detailed description of initial message]

Key Points:
- [Point 1]
- [Point 2]
- [Point 3]

Timeline:
- Start: [Date]
- Milestone 1: [Date]
- Completion: [Date]

Notes:
[Additional information]
zpmcr5

Follow-Up Communication

Hi {{cursor}},

I wanted to follow up with you about follow-up communication.

Here are the key details:

- [Detail 1]: [Specific information]
- [Detail 2]: [Specific information]
- [Detail 3]: [Specific information]

Please review the above and let me know if you have any questions or need additional information.

I am happy to discuss this further at your convenience. Please do not hesitate to reach out if you need anything else.

Best regards
zpmcr6

Standard Reminder

Standard Reminder

Date: {{date}}
Prepared by: {{cursor}}

Summary:
[Brief overview of standard reminder]

Details:
1. [Key point or finding]
2. [Key point or finding]
3. [Key point or finding]

Action Items:
- [Action item 1] - Due: [Date]
- [Action item 2] - Due: [Date]
- [Action item 3] - Due: [Date]

Next Steps:
[Description of what happens next]

Notes:
[Additional context or considerations]
zpmcr7

Formal Confirmation

Hi {{cursor}},

Quick update on formal confirmation:

[Key information]

Let me know if you have any questions.

Best
zpmcr8

Friendly Report

Friendly Report

Date: {{date}}
Status: [Active/Pending/Complete]
Owner: {{cursor}}

Description:
[Detailed description of friendly report]

Key Points:
- [Point 1]
- [Point 2]
- [Point 3]

Timeline:
- Start: [Date]
- Milestone 1: [Date]
- Completion: [Date]

Notes:
[Additional information]

When to use this template

Customize for your workflow

Common questions

How small a change needs a formal request?

Any change that affects timeline, budget, or scope outside what's documented. Tiny tweaks within scope don't; everything else does.

Who approves change requests?

Whoever was named as the change approver in the project charter. If you didn't name one, your kickoff doc was incomplete and now you're learning why.

Related reading

More Project Management Templates

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